ACTED — французька неурядова організація, заснована в 1993 році, яка підтримує вразливі верстви населення, які постраждали від гуманітарних криз у всьому світі. ACTED надає постійну підтримку вразливим громадам шляхом забезпечення стійкості післякризових заходів та готовності до довгострокових викликів, що стоять перед населенням, з метою подолання циклу бідності, сприяння розвитку та зменшення вразливості до катастроф. Наші співробітники завжди готові реагуванню в надзвичайні ситуації, підтримці та відновленню сталого розвитку через 450 проектів у 43 країнах.
ASSIGNMENT
Under the direct supervision of the Project Manager, and in coordination with Partnership Coordinator, Area Coordinator and Coordinators/Managers of the program departments involved in the project, the Deputy Project Manager - Programme (DPM – Programme) coordinates provision of technical support to partners, fostering alignment and coherence between activities and needs, while enhancing impact of the program, ensuring technical quality and adherence to minimum standards during fund implementation. Additionally, DPM – Programme oversees the grant management providing guidance to partnership officers and ensures that the partners receive relevant support in developing their programs.
Responsibilities:
Operationalization of the fund management
- Together with Consortium partners, develop tools for Due Diligence, Capacity assessment and capacity building (focus on program and MEAL) as well as establish a system for grading programmatic capacity/experience of CSOs.
- Contribute to developing/contextualizing tools for partner capacity assessment and development in coordination with consortium partners and in alignment with structured approach that enables continuous, dedicated follow-up.
- Formalize partner selection criteria
Develop proposal application templates, guidelines and proposal scoring tool in coordination with consortium partners
- Develop narrative reporting templates and monitoring tools in coordination with consortium members
- Work closely with Area Program Manager of the consortium lead to ensure that the tools are in line with Acted standards
- Support PM in defining the allocation strategy for the fund in coordination with the consortium members, namely define programmatic criteria for fund allocation in coordination with technical specialists
CSO engagement & grants management
- Map CSOs in Kherson Oblast and shortlist them for DDL and capacity assessments
- Design call for proposals, organize programmatic information sessions, and coordinate revisions of the proposals
- Oversee partners’ proposal development and project design
- Participate in the CSO selection committee and support the revision of partner proposals by providing technical inputs regarding program design
- Act as focal point for contracting and sub-contracting of ACTED’s partners in compliance with ACTED grants and sub-contacting Technical Guidance for third-party contracting, local law and regulations, and project procedures.
- Ensure that guidance on developing grant documents is available to partnership officers
- Keep track of grants and activities implemented by partners, to ensure all mandatory documents are in place (contracting and reporting package); and actively follow up on outstanding related partnership issues
- Validate partner narrative reports and provide timely feedback to technical staff with a focus on programmatic activities - Ensure regular program review meetings with partners
Program quality assurance
- Develop and oversee program quality benchmarks, and systematically document quality gaps and propose corrective actions
- Support Cash, Wash, and Emergency specialists in their monitoring of partner projects ensuring that activities are conducted in line with Acted standards and are properly documented
- Ensure mainstreaming of protection, safeguarding and accountability principles in partner activities
- Ensure the risk management plans and capacity building plans are followed in a timely manner, with a focus on program quality.
- Provide technical recommendations to improve the quality of program implementation in coordination with technical specialists and program managers.
Capacity building & partner support
- Oversee the capacity assessments of local CSOs and ensure that proper plans are developed to increase partner’s programmatic capacity within the timeline of the project
- Ensure that local actors are equipped with knowledge, skills, tools, systems, and technical support required to deliver inclusive, accountable, and high-quality humanitarian assistance.
- Ensure that capacity strengthening is embedded in ongoing program implementation, enabling local actors to gradually take full programmatic leadership within a principled localization framework.
- Ensure all partners have access to training and professional development resources appropriate to their skill gaps/needs.
- Provide guidance on development and implementation for partners’ organizational development strategies, plans, and activities, including assessment and activity planning.
- Ensure programmatic capacity building initiatives (trainings, information sessions, instructions, recommendations, material dissemination) are conducted and give feedback to the program teams, maintain clear records and data on all trainings and capacity building sessions.
- Ensure pre- and post-assessments of the capacity building trainings are prepared, conducted and analyzed, to assess the average knowledge increase among the trainings’ participants.
- Support program technical specialists (Cash, Wash, Emergency) in preparing and delivering trainings to partners per needs identified during capacity assessments, monitoring visits, or requested by partners to ensure that the activities are implemented in line with Acted standards
- Develop durable approaches to partner’s capacity building, such as mentorship or peer-to-peer learning mechanisms
Monitoring, Evaluation, Accountability & Learning
- Ensure partner’s feedback and complain mechanisms are functional and used to improve programming
- In coordination with Acted MEAL department, support partners in collecting, analyzing, and using data for program adaptation
- Ensure partner’s activities are monitored effectively and meet accountability standards - Contribute to improving program design through lessons learned, documenting best practices and case studies
- Collaborate with the Partnerships Coordinator and Monitoring, Evaluation, and Learning (MEAL) Specialists to ensure capacity development activities are closely monitored and documented throughout implementation and that actions are taken to continually improve activity performance (including re-orienting and adjusting strategies when needed).
- Facilitate cross-learning between partners
Coordination
- Facilitate communication and coordination between local CSOs, consortium partners, and Acted Program personnel regarding implementation of activities and capacity-building
- In coordination with Program departments ensure program quality, technical capacity building and technical recommendations for project implementation.
- Supervise and support technical staff and ensure cooperation with relevant program managers
- Lead internal program coordination meetings to ensure alignment between technical specialists, program managers, MEAL and partnerships
- Ensure close collaboration with the Deputy (Support) to align program and support functions.
- Represent the project in coordination forums and localization working groups when delegated.
Transparency and Compliance
- Ensuring compliance to ACTED internal procedures and donor requirements,
- Maintain accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy.
- Communicate systematically with the Project Manager / Coordinators, on grants progress and CSOs documentation & compliance.
Logistics
- Send accurate and precise order forms in a timely manner if requested by the line manager
- Ensure a proper management and use of the project assets and stocks
- Plan team movements based on available fleet and applicable policies.
Finance
- Support the line manager in reviewing the BFU(s)
- Support the line manager in forecasting monthly cash requirements of the project.
HR
- Participate in recruitment and management of staff, including regular appraisals
- Identify capacity-building needs and opportunities of the team, to achieve these through support or training in coordination with Area Coordinator/TC/HR department
- Ensure a positive working environment and good team dynamics
Others
- Provide translation of various documents (e.g. reports, minutes, beneficiary lists, information signs) upon request of the line manager
- Perform any additional task as requested by the line manager.
Key performance indicators:
· Number of local partners supported through sub-grants.
· % of grant agreements reviewed and validated without requiring major corrections from HQ
· % of grant deliverables conducted on time
· Number of training sessions/workshops conducted for local partners.
· Percentage of participants reporting increased knowledge or skills post-training.
· % of partner final narrative reports validated and feedback shared on time
· Number of lessons learned and best practices documented and shared.
Required Qualifications and Skills:
· Master ’s degree or equivalent experience is required; degree in social sciences, psychology, social work, international
development, management or another related field is preferred.
· Experience: at least three (2) years of experience in managing capacity development projects and in designing and
providing training, particularly course/curriculum and materials development
· Strong analytical and reporting skills. Ability to analyse information, evaluate options and to think and plan strategically.
· Self-motivator and proactive problem-solver.
· A team player who can work collaboratively and with people of diverse backgrounds.
· Strong understanding of partnership principles and localization agenda.
· Ability to work both in an advisory and a hands-on implementation capacity.
· Ability to handle a high workload and to work independently.
· Command of Microsoft Excel and database applications.
· Writing and presentation skills
· The capacity to comprehend and interpret documents in both the English and Ukrainian languages is obligatory.
Увага!Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.
Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.
Ми пропонуємо
“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”
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